Create an Event QR Code
Create a free QR code that adds your event to the phone's calendar, with date, time, place and description.
- 100% free
- Your logo and colors
- PNG, SVG and PDF
- Phone, tablet and PC
Content
Colors
Shapes
Logo
Advanced settings
What is an event QR code for?
An event QR code stores the name, date, time, place and description of an appointment. When scanned, the phone offers to add it straight to the calendar, so nobody has to write anything down.
That way attendees get a reminder before it starts and have the address at hand, which reduces forgotten events and no-shows.
Advantages
- Fewer forgotten events and no-showsThe event goes into the attendee's calendar, and they get a reminder before it starts.
- Always-correct detailsDate, time and place are passed on exactly, with no mistakes from writing them down.
- More practical invitationsAt a wedding, a birthday or a conference, each guest saves the date with a single scan.
- Everything in one placeThe address, the video call link and a short description are all stored in the calendar event.
- No extra appsIt uses the calendar each person already has on their phone, with no sign-up on any platform.
If you organize events often, create one code per date and pair it with a location QR code for the venue and a WhatsApp QR code for last-minute questions. Attendees will have everything they need on their phone and will arrive on time.
How it works in 3 steps
- Fill in the detailsEnter the event title, the venue and the start and end date and time.
- Customize the designChoose colors, dot shapes and a frame, or add your logo. The preview updates instantly.
- Download and shareDownload it as PNG, JPG, WEBP, SVG or PDF, test it with your phone, then print it or share it anywhere.
See the detailed instructions
- Enter the event title.
- Add the place, with the full address for in-person events or the link for online ones.
- Choose the start date and time and, optionally, the end.
- Add a short description: agenda, dress code or what to bring.
- Customize the design and download the code.
Ideas for using it
- Wedding, christening and birthday invitations.
- Posters for concerts, fairs and conferences.
- Courses, workshops and webinars.
- Medical or service appointments, printed on the reminder card.
- Community, association or school meetings.
Tips
Check the date and time carefully before printing: the event is fixed inside the code and cannot be changed later. If anything changes, generate a new code.
Keep the description short. If you have a lot of information (full agenda, map, tickets), put it on a website and add the link to the description.
Size, color and contrast for your event QR code
An event code stores the title, venue, dates and description, so its density grows quickly. With brief details it reads at 1.2 in (3 cm) on an invitation; if you add a long description, go up to 1.6 or 2 in (4 or 5 cm). On a poster or a banner, allow 4 in (10 cm) for every 3 ft (1 m) of distance, and place it where people can stop for a few seconds.
Wedding or birthday invitations tempt you to use gold, silver or pastel shades, but those colors don't scan well. Use a dark color from the design palette for the dots and save the gold for the frame or the decorations. If the invitation is printed on textured or embossed paper, put the code on a smooth area.
Other types of QR codes
Each type of code has its own generator with exactly the fields it needs. Pick the one that fits what you want to share:
- Link QR codeOpens any web page.
- WiFi QR codeJoins your network without typing the password.
- WhatsApp QR codeOpens a chat with you instantly.
- vCard QR codeSaves your contact to the phone.
- Social media QR codeAll your profiles on one page.
- QR code with logoYour brand in the center of the code.
- PDF QR codeShares documents and files.
- Restaurant menu QR codeYour menu on every phone.
- Location QR codeOpens the place on a map.
- Text QR codeShows text, even offline.
- Email QR codePrepares an email ready to send.
- Phone QR codeCalls your number with one tap.
- SMS QR codeOpens a pre-written text message.
- App QR codeSends to App Store or Google Play.
- Facebook QR codeOpens your Facebook page.
- YouTube QR codeOpens your channel or video.
- Bitcoin QR codeReceives crypto payments.
Frequently asked questions
Which calendars does it work with?
With the phone's calendar: Google Calendar on Android and Apple Calendar on iPhone, among others. The phone asks before adding it.
Can I change the date after printing?
No. The event details are inside the code. If they change, create a new one.
Does it create a reminder?
The event is added with its date and time, and each person's calendar alerts them according to their notification settings.
Does it work for online events?
Yes. Put the video call link in the "Place" field or in the description.
Can I put the code on a wedding invitation?
Yes, it's one of the most popular uses. Guests save the date and venue to their calendar with one tap, so they won't forget.
Which time zone does the event use?
The date and time are saved exactly as you enter them, and the phone's calendar shows them in the device's local time. If your guests are traveling from another country, also state the local time in the invitation text.
Can I add a link to buy tickets?
Yes. Write the link in the event description and it will appear in the calendar entry. If you'd rather the code open the ticket page directly, use a link QR code.